by , QuickBooks Sync Help Documentation, No Comments

Jun 10

Download and Install WebConnector

by Don, QuickBooks Sync Help Documentation, No Comments

Jun 10

Download and Install WebConnector: Intuit makes a product called WebConnector. WebConnector communicates with your QuickBooks and then communicates with your PrestaShop site through our “QuickBooks Sync module“. First you will need to download and install WebConnector. Go to http://marketplace.intuit.com/webconnector/ and choose the correct version for you.

Run the installer.

Open the QuickBooks Web Connector from the Window’s Start menu.

Now you will need to add the QWC file that you previously downloaded from you Prestashop Website. To do this click on the “Add an application” button and then select the QWC file that you downloaded from your PrestaShop website. After selecting the QWC file you will be asked for permission and your website security certificate will be checked. Select the option for allowing access whenever QuickBooks POS is open and continue.


Run the Sync for the first time

The first time you exchange data between QuickBooks and your website using Web Connector, you will need to select the checkbox to the left of the Application (QWC File), enter your password, and then click the Update Selected button near the top of the Web Connector dialog.

note: your Password is Case Sensative… make sure you enter it correctly!

qbsync-webcon-update

Click Yes if asked if you would like to save the password.

The service will then start running. This may take a minute or two to complete depending on how many products and orders you are processing.  A display will pop-up that gives you a status and progress indicator. Every time data is exchanged successfully you’ll see green text and if there is an error, you’ll see red text in the Status block.


Run the Sync Manually

To manually sync, select the checkbox to the left of the Application (QWC File) and then click the Update Selectedbutton near the top of the Web Connector dialog.

qbsync-webcon-man-sync

The service will then start running. This may take a minute or two to complete depending on how many products and orders your are processing.  A display will pop-up that gives you a status and progress indicator. Every time data is exchanged successfully you’ll see green text and if there is an error, you’ll see red text in the Status block.

You can reduce the Web Connector down to the tray. It will still be running and if the Auto-Run is enabled will still run in the back ground.


Create an Automated Schedule (Optional)

If you would like Web Connector to automatically sync your STN website with your QuickBooksPOS, you will need to select the checkbox to the left of the Application (QWC File), check the Auto-Run box, enter an interval (in minutes) in the Every_Min field, and then click the Update Selected button near the top of the Web Connector dialog.

For example, to sync every 5 hours, check the Auto-Run box and enter 300.

You should NOT set your schedule for anything less than 30 minutes! Depending upon your data size, this could cause the sync to over-run your available bandwidth. Over running your available bandwidth with your host provider may cost you. 

qbsync-webcon-auto-sync

Note: Web Connector must be running for automatic sync to work. If you restart your computer or QuickBooks POS, make sure you restart Web Connector as well.

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